About AI Circle

AI Circle is building a global institution for post-training and frontier model development.

We convene the researchers, engineers, and builders advancing state-of-the-art AI to exchange ideas, scrutinize research, establish best practices, and accelerate progress in model training and evaluation.

Over the past two years, we've organized 200+ events around the world, developed a community of 500+ researchers and builders, and hosted technical discussions alongside leading research conferences including NeurIPS, ICML, ICLR, CVPR, COLM, and EMNLP.

Our community includes researchers and engineers from OpenAI, Anthropic, Google DeepMind, NVIDIA, Meta, Cohere, and leading startups working at the frontier of AI.

Our events range from intimate technical roundtables to international conferences and research summits.

Each gathering serves a larger purpose: bringing the right people together to advance the conversations, collaborations, and standards shaping frontier model development.

The Opportunity

We're hiring an Events Manager to help produce and scale AI Circle's global portfolio of research events.

You'll be responsible for bringing ambitious programming to life, managing the details that make exceptional experiences possible, and ensuring every event reflects the standards of the institution we're building.

You'll work directly with the founder, Head of Events, global chapter leadership, researchers, and partners.

This is a hands-on role with substantial ownership. One week you might be coordinating a technical forum in San Francisco. The next, supporting a research conference gathering in London or preparing production for a flagship international summit.

Your job is to turn ambitious ideas into exceptional execution.

What You'll Own

1. Event Production & Execution

• Manage end-to-end production of technical roundtables, research dinners, conference gatherings, workshops, and summits.

• Own event timelines, production schedules, run-of-show documents, and operational checklists.

• Coordinate venues, catering, audiovisual production, vendors, staffing, and on-site logistics.

• Anticipate problems, resolve issues quickly, and ensure events run smoothly.

• Maintain high standards across every event, regardless of size or format.

2. Research Programming Support

• Collaborate with the founder, research community, and chapter leadership to bring technical programs to life.

• Coordinate speakers, moderators, panelists, and research participants.

• Support agenda development, speaker preparation, and session logistics.

• Ensure the event environment supports substantive discussion and meaningful exchange.

3. Attendee & Speaker Experience

• Manage invitations, registration, attendee communications, and guest lists.

• Deliver a thoughtful, professional experience for researchers, speakers, sponsors, and partners.

• Anticipate attendee needs and handle complex or sensitive situations with discretion.

• Ensure every participant feels welcomed, prepared, and able to contribute.

4. Partners & Vendors

• Manage relationships with venues, production partners, vendors, and event stakeholders.

• Coordinate sponsor deliverables and partner commitments.

• Negotiate costs, track expenses, and maintain budget discipline.

• Represent AI Circle professionally with senior researchers, executives, and institutional partners.

5. Systems & Continuous Improvement

• Build and maintain event planning templates, workflows, and documentation.

• Track budgets, timelines, registrations, and event performance.

• Conduct post-event reviews and identify opportunities for improvement.

• Help scale consistent event operations across AI Circle's international chapters.

What You Bring

• 3+ years of experience in event production, conferences, community programming, or related roles.

• A demonstrated track record executing high-quality events from planning through completion.

• Exceptional organizational skills and attention to detail.

• Confidence managing multiple projects, deadlines, vendors, and stakeholders simultaneously.

• Strong written and verbal communication skills.

• Excellent judgment, resourcefulness, and composure under pressure.

• A high degree of ownership and willingness to work beyond a narrowly defined job description.

• Comfort working directly with founders and senior stakeholders.

• Genuine curiosity about AI, research, and the people advancing frontier model development.

You don't need a technical background, but you should be interested enough in the field to understand why our conversations matter.

This Role Is a Great Fit If You

• Take pride in making complicated things look effortless.

• Notice the details others overlook.

• Can manage logistics without losing sight of the larger experience.

• Anticipate problems before they become emergencies.

• Thrive in fast-moving, international environments.

• Enjoy working with researchers, founders, and people from different disciplines.

• Want to build systems and programs, not simply execute instructions.

This Role Is Not a Fit If You

• Need detailed instructions for every assignment.

• Struggle with competing priorities or ambiguity.

• Avoid hands-on work or responsibilities outside your immediate scope.

• Prefer predictable schedules with little variation.

• Are uncomfortable taking responsibility when things don't go according to plan.

What You Get

• A front-row seat to advances in post-training and frontier model development.

• Direct exposure to leading AI researchers, founders, engineers, and institutional partners.

• Opportunities to produce meaningful research events around the world.

• Substantial responsibility and room to grow as AI Circle expands.

• The chance to develop relationships across a global technical community.

• Direct collaboration with the founder and an ambitious international team.

Location

San Francisco, New York City, or London.

Candidates must be based in one of these three cities, where AI Circle maintains its core chapters. Travel to research conferences and international events is expected.

Compensation and Benefits

Base salary range: $75,000 - $100,000. The final offer depends on experience and level. The role also includes a performance bonus.